1. Human Resource OfficerJob Title: Human Resource Officer
Reporting To: Managing Director.
Qualification: Higher Diploma / Degree in Human Resource / BCom or BA (HR Option)
Experience: 3 Years and Above in Manufacturing Industry
Age: 32 years and Above
Location: Nairobi, Kenya
Responsibilities:
Administer performance management systems, safety and recreation programs.
Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommend needed changes.
Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
Plan new employee orientation programme to foster positive attitude toward organizational objectives.
Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
Plan, direct, supervise and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations and employee relations.
Conduct Training Needs Analysis with H.O.D Analyze training needs to design employee development, language training and health and safety programs and co-ordinate training delivery.
Maintain records and compile statistical reports concerning personnel related data such as hires, transfers, performance appraisals, and absenteeism rates.
Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices.
Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.
Represent organization at personnel-related hearings and investigations.
Prepare personnel forecast to project employment needs.
Prepare and follow budgets for personnel operations.
Develop, administer and evaluate applicant tests.
Oversee the evaluation, classification and rating of occupations and job positions.
Contract with vendors to provide employee services such as food service.
Any other duty assigned.Note:
Salary Negotiable
Females Highly PreferredEmail your application to hr@ke.safepakgroup.com
2. Assistant Factory Officer
Responsibilities:
Overall In charge of supporting activities for the Plant.
Responsible for entire supporting functions to run the production smoothly.
Inventory planning for smooth production process.
Warehouse Management
Shift change over.
Emergency Preparedness and response.
Correction and Corrective Action Plans i.e. equipment maintenance, Calibrations etc.
Coordinating with Contractors.
Facilities Management.
Documentation - Maintaining MIS & Record Keeping.
Should assist Business Head in new projects
Should be a team leader and good in planning production / Maintenance and manpower management
Daily man power planning in both shifts.
Handling day to day administrative issues.
Co-ordination with external agencies related to services e.g Rentokil, fire tech.
Compliance of schedule maintenance / ensuring plant availability.
Co-ordination with Internal Departments for Any Need.
Aspect/ Impact analysis.
Risk Analysis
Ensure all the legal statutory requirements are fully filled.
Ensure timely and proper issuance of the PPE to the staff.
Ensure lighting, weighing scales, conveyors, ladders and trolleys are in good working conditions.
Maintain hygienic working conditions of the Plant
Control over housekeeping, cleaning and maintenance of the plant at all times
Compliance of legal requirement. Compliance to ISO 9001, ISO 14000 & ISO 22000 and All other Procedures.Skills
Effective communication and report writing skills.
Good negotiation skills with customer-oriented attitude.
Excellent analytical abilities to grasp the key points from complicated details.
Good leadership capabilities to lead projects to successful completion.
Basic knowledge of applicable software to enter statistical data.
Familiarity with the tools, concepts and methodologies of Factory management.Education: Diploma / Degree
Age: 30yrs and Above
Experience: 1 Year and Above
Email your application to hr@ke.safepakgroup.com
3. Dispatch Clerk
Job Title: Dispatch Clerk
Overall Responsibility: Ensure effective and efficient dispatching of finished goods to customers
Objectives:
Proper handling of goods
Timely availability of quality and accurate data
Prompt and excellent customer care and service
Compliance with ISO and HACCP standardsKey Tasks;
Leading and managing the Dispatch Assistants and ensuring compliance with the company policies
Work planning and scheduling
Recording all dispatches to customers in order of customers name, vehicle no, type of goods
Ensuring that customers are served with good quality and well packed goods and that they are served as per their order depending on availability of goods
Ensuring clearance of the Dispatch Area at the close of each day
Motivation, training, mentoring, coaching and appraising those responsible
Ensuring maintenance and filing of updated dispatch data lists and reports
Ensuring FIFO systems are used to supply goods
Verifying each dispatched goods for type, quality and quantity
Ensuring that the vehicles are loaded for next day’s deliveries
Performing any other duties as may be assigned from time to timeJob Specifications
Educational Qualifications: K. C.S.E C+
Professional Qualifications: Diploma in Purchasing and Supplies Management
Working Experience: One year and above
Salary: 25,000
Gender: Female
Email your application to hr@ke.safepakgroup.com
4. Systems Co-ordinator
Division / Department: Systems Department
Position Responsible To: Head of operations
The Systems Coordinator is the appointed Management Representative with the authority and organizational independence to ensure the maintenance of the quality and Environmental System.
Key Tasks
Preparation, in conjunction with Departmental Heads of quality and environmental system documentation, based on identified processes and significant aspects and legal considerations.
The issuing of quality and environmental system documentation and operation of change control procedures.
Effective operation of document change control procedures.
Formulation and implementation of the internal quality and environmental audit plan, and maintaining records of system deficiencies and corrective actions.
Reporting on the status/performance of the Quality and Environmental System through periodic Management Review meetings.
Maintain records of Management Review.
Arranging for regular customer satisfaction surveys and monitoring of feedback.
Liaising with external parties, on matters relating to the Quality and Environmental Management System.
Responsible for implementing Emergency preparedness procedure and response.
Taking part in the Emergency Response Committee that will ensure that emergencies are contained immediately and carry out post accident/incident evaluations.
Ensuring all the above said procedures are fully implemented all the time with complete co-ordination of HOD.
Ensure all the statutory and legal requirements i.e DOSH, NEMA, City Council and comply with our requirements with full co-ordination of Human Resource Department.
Ensure all the inspection and survey is done on time with the co-ordination of Factory Manager.
Verification and calibration processes are running smoothly with the coordination of Factory Manager and Quality Manager.
Timely reporting all the issues to the reporting manager with proof if any required.Skills and Competencies
A degree in related field; must have attended trainings on ISO/ FSSC/ HACCP/ PAS 223.
K.C.S.E Mean Grade B with English B and above.
Create, discuss, review with team and implement and manage the systems as per standards.
2 years experience in Systems department.
Ability to multi-task with multiple priorities and time frames.
Must be mature, result oriented, keen to details and ready to commit themselves fully to the duties assigned.
Should be strong in follow-ups with the ability to meet deadlines.
Aged 27 years and above.Note: Salary range is between Kshs 50,000-60,000.
Females are highly encouraged to apply.
Email your application to hr@ke.safepakgroup.com
5. Accounts Assistant
Reporting to: - Financial Controller
Qualification: B.Com / CPA with hands on some accounting packages i.e. Sage / QuickBooks
Location: Nairobi, Kenya
Age: 25 years and Above
Experience: 1 Year and Above
Gender: Ladies
Responsibilities:
Sales Tax/VAT reconciliation
Central Excise KNOWLEGE IS A MUST
Preparation of general books of accounts
Income tax
Planning and organizing Audits
Accounts Receivables and Payables accounting
Costing of raw materials and machines
Preparing invoices.
Reconciliation of debtors /creditors/bank transactions
Reconciliation of export and local customer accounts
Preparation of final stock sheets.
Withholding Tax on a monthly basisSkill Sets
Excellent oral and written communication in English. Attention to details.
Knowledge of statutory compliances
Problem solving skills
Analytical ability
Creative and adjustable to any critical situations
Able to take multiple tasksEmail your application to hr@ke.safepakgroup.com